Prepared by McGill's Association of Postdoctoral Fellows (APF) – v. April 2016
McGill Postdoc – Relevant Info & Resources: 'A Quick Glance'
Graduate & Post-Doctoral Studies & Management of Academic Records, Enrolment Services
• Units responsible for overseeing all postdoctoral affairs
• Dean of Graduate and Postdoctoral Studies: Josephine Nalbantoglu (as of 2015)
• Management of Academic Records, Enrolment Services (firstname.lastname@example.org) for
postdoctoral status & registration, document submission, proof of enrolment letters, Quebec tax
• Useful information regarding postdoctoral affairs is available at: www.mcgill.ca/gps/postdocs
• Clara Spadafora (Management of Academic Records) circulates messages to all postdocs via the
postdoc listserv (emails from Clara are important!)
Current "go to" person for Faculty of Arts postdocs: Dr. Sarah Kaderabek
Liaison Officer, Office of the Associate Dean, Research and Graduate Studies email@example.com; 514-
398-4400, ext. 094822
Association of PostDoctoral Fellows (APF) at McGill University:
• APF Executive is comprised of volunteer postdocs who represent McGill's postdocs; all postdocs
are part of the APF.
What we do:
• Advocacy work & act as a voice of McGill's postdocs (i.e., liaison with university)
• Addressing issues that McGill postdocs face (status, taxes, career development etc.)
• Organize academic/non-academic events & social events for postdocs
Post Graduate Student Society (PGSS):
• All McGill postdocs are part of PGSS
• PGSS provides support & representation for graduate students/postdocs
• Runs social events and Thomson House
• Provides your health & dental insurance* (current  annual fee ~$419.06)
*For info on health/dental plan, how to opt-out, how to submit claims, family member enrollment etc.
*International postdocs: When travelling outside of Canada for work or leisure, additional insurance may
have to be purchased (pls. check details of plan and credit card policies)*
• You pay for these services (cannot opt out), so take advantage of them! (current  annual
fee $140.72). These fees allow you access to:
"Student Health Services, Mental Health Services, Counselling and Tutorial Services, Chaplaincy,
Career Planning Service (CaPS), Scholarships and Student Aid, International Student Services, the
Office for Students with Disabilities, Campus Life & Engagement & the First Peoples' House."
Of particular interest to postdocs:
• Career Planning Service (CaPS) - register for career planning/development events using myFuture:
• International student services (ISS): very good resource for international postdocs at McGill,
particularly for work permit and immigration issues:
• You can make an appointment at Student Health Services to see health care professionals and get
lab work done – convenient, as it's on main campus.
• Mental Health Services
• Consultation with a mental health professional, which may be followed by a treatment plan; shortterm
psychotherapy available, and long-term services referral. Urgent care is provided.
• Postdocs have access to SKILLSETS: a "centrally-managed program jointly hosted by Graduate and
Postdoctoral Studies & Teaching and Learning Services. We develop and promote interdisciplinary
professional development offerings to all Graduate Students and Post-Doctoral Fellows."
• Fosters "skills that can be applied immediately and are transferable in future endeavours"; aims to
"better equip you for the diverse challenges of the workplace"
• Hold regular workshops, career events, skills development etc.
Postdocs with Kids:
• McGill has resources for parents, including 'Study Sundays' at Thomson House. A good resource
for McGill parents:
Unionization of McGill Postdocs:
• McGill's postdocs received their accreditation from the Commission des relations du travail on
June 9, 2015; over 80% of eligible postdocs chose to unionize. Since then, a collective bargaining
agreement draft has been proposed. McGill University has been contacted about starting the
bargaining process (Oct. 2015). For examples of collective bargaining agreements please refer to:
• The union? PSAC (Public Service Alliance of Canada) is the umbrella organization under which
AMURE (Association of McGill University Research Employees) fits
• Who is unionized? If 25% or more of your salary is paid through McGill University (includes
scholarship holders who get paid through McGill, e.g. CIHR, NSERC etc.)
• Until collective agreement is signed, full dues will not be collected. If you have questions about
unionization, bargaining process etc. please contact Sean Cory (firstname.lastname@example.org).
Labour disputes can also be directed to Sean Cory.
...Other quick info relevant to postdocs ...
• You can only work as a postdoc in Quebec up to 5 years from graduating from your PhD.
• Please ask your Departmental Administrators for assistance! They are generally a great source of
information and should be your "go to" person.
McGill Postdoc Registration:
• All postdocs need to register every academic year (Sept 1st - Aug 31st)
• Renewal in July/August for next academic year (Management of Academic Records, Enrolment
Services, usually emails us to remind us)
• International students: Work permit must be valid
International postdocs: quick-checklist:
• Apply for a Social Insurance Number ASAP
• Submit complete postdoctoral registration submission to Admissions Office
• For info on applying for/renewing, work permits, visit:
Temporarily leaving Canada during work permit processing
• If you leave before your work permit application is finalized by Citizenship & Immigration Canada
(CIC) Case Processing Centre, you risk losing "implied status"
• When you seek re-entry into Canada without a valid work permit, your application will be
cancelled. You will have to re-apply/pay another processing fee.
Renewing work permit
• File application for a renewed work permit with CIC Case Processing Centre within sufficient
timeline (min. 90 days online; min. 120 days by regular mail before current permit expiry).
• If delay in processing/issuing your new work permit is attributable to CIC, you will be presumed as
having "implied status", provided that you do not leave Canada.
• Income Tax & Benefit Return must be filed by postdocs (international & Canadian)
• Taxation occurs at 2 levels: a) federal/Canadian; b) provincial/Quebec
– Out-of-province: File tax return for residency province on Dec 31 of tax year
• Tax deadline: April 30 (if you're late & owe money, interest charged)
• McGill postdocs pay federal tax to Canada Revenue Agency (CRA) (paycheck deductions)
• How to verify if federal taxes are deducted?
– Check "Benefits or Deductions" of pay stub
• Quebec postdocs do not pay provincial income taxes (dbl-check pay stub); If you are paying
Quebec tax on income, you can apply for a TAX EXEMPTION (consult the Management of
Academic Records Unit (email@example.com)). NOTE: Provincial tax exemption status may
change with unionization
Canadian Association of Postdoctoral Scholars (CAPS)
• CAPS-ACSP: committee of postdocs/representatives who meet regularly to discuss issues affecting
• Membership free for all postdocs in Canada; representation is through local postdoc association
• Canadian postdoc survey: