Prepared by McGill's Association of Postdoctoral Fellows (APF)
McGill Postdoc – Relevant Info & Resources: 'A Quick Glance'
Graduate & Post-Doctoral Studies & Management of Academic Records, Enrolment Services
• Units responsible for overseeing all postdoctoral affairs
• Dean of Graduate and Postdoctoral Studies: Josephine Nalbantoglu (as of 2017)
• Management of Academic Records, Enrolment Services (firstname.lastname@example.org) for
postdoctoral status & registration, document submission, proof of enrolment letters, Quebec tax
• Useful information regarding postdoctoral affairs is available at: www.mcgill.ca/gps/postdocs
• Clara Spadafora (Management of Academic Records) circulates messages to all postdocs via the
postdoc listserv (emails from Clara are important!)
Current "go to" person for Faculty of Arts postdocs: Dr. Sarah Kaderabek
Liaison Officer, Office of the Associate Dean, Research and Graduate Studies email@example.com; 514-
398-4400, ext. 094822
Association of PostDoctoral Fellows (APF) at McGill University:
• APF Executive is comprised of volunteer postdocs who represent McGill's postdocs; all postdocs
are part of the APF.
What we do:
• Advocacy work & act as a voice of McGill's postdocs (i.e., liaison with university)
• Addressing issues that McGill postdocs face (status, taxes, career development etc.)
• Organize academic/non-academic events & social events for postdocs
Post Graduate Student Society (PGSS):
• Due to status changes January 2017 not all postdocs are members of PGSS, if you are paying the PGSS membership fees (which you can verify under your Minerva --student menu--student account menu--account summary by term) you are still considered a student (not McGill staff) and are still an active PGSS member.
• PGSS provides support & representation for it's graduate students/postdocs members
• Runs social events and Thomson House
• Provides your health & dental insurance* (current  annual fee ~$419.06)
*For info on health/dental plan, how to opt-out, how to submit claims, family member enrollment etc.
*International postdocs: When travelling outside of Canada for work or leisure, additional insurance may
have to be purchased (pls. check details of plan and credit card policies)*
• You pay for these services (cannot opt out), so take advantage of them!
"Student Health Services, Mental Health Services, Counselling and Tutorial Services, Chaplaincy,
Career Planning Service (CaPS), Scholarships and Student Aid, International Student Services, the
Office for Students with Disabilities, Campus Life & Engagement & the First Peoples' House."
Of particular interest to postdocs:
• Career Planning Service (CaPS) - register for career planning/development events using myFuture:
• International student services (ISS): very good resource for international postdocs at McGill,
particularly for work permit and immigration issues:
• You can make an appointment at Student Health Services to see health care professionals and get
lab work done – convenient, as it's on main campus.
• Mental Health Services
• Consultation with a mental health professional, which may be followed by a treatment plan; shortterm
psychotherapy available, and long-term services referral. Urgent care is provided.
• Postdocs have access to SKILLSETS: a "centrally-managed program jointly hosted by Graduate and
Postdoctoral Studies & Teaching and Learning Services. We develop and promote interdisciplinary
professional development offerings to all Graduate Students and Post-Doctoral Fellows."
• Fosters "skills that can be applied immediately and are transferable in future endeavours"; aims to
"better equip you for the diverse challenges of the workplace"
• Hold regular workshops, career events, skills development etc.
Postdocs with Kids:
• McGill has resources for parents, including 'Study Sundays' at Thomson House. A good resource
for McGill parents:
Unionization of McGill Postdocs:
• McGill's postdocs received their accreditation from the Commission des relations du travail on
June 9, 2015; over 80% of eligible postdocs chose to unionize. Since then, a collective bargaining
agreement draft has been proposed. McGill University has been contacted about starting the
bargaining process (Oct. 2015). For examples of collective bargaining agreements please refer to:
• The union? PSAC (Public Service Alliance of Canada) is the umbrella organization under which
AMURE (Association of McGill University Research Employees) fits
• Who is unionized? If 25% or more of your salary is paid through McGill University (includes
scholarship holders who get paid through McGill, e.g. CIHR, NSERC etc.)
• Until collective agreement is signed, full dues will not be collected. If you have questions about
unionization, bargaining process etc. please contact Sean Cory (firstname.lastname@example.org).
Labour disputes can also be directed to Sean Cory.
...Other quick info relevant to postdocs ...
• You can only work as a postdoc in Quebec up to 5 years from graduating from your PhD.
• Please ask your Departmental Administrators for assistance! They are generally a great source of
information and should be your "go to" person.
McGill Postdoc Registration:
• All postdocs need to register every academic year (Sept 1st - Aug 31st)
• Renewal in July/August for next academic year (Management of Academic Records, Enrolment
Services, usually emails us to remind us)
• International students: Work permit must be valid
International postdocs: quick-checklist:
• Apply for a Social Insurance Number ASAP
• Submit complete postdoctoral registration submission to Admissions Office
• For info on applying for/renewing, work permits, visit:
Temporarily leaving Canada during work permit processing
• If you leave before your work permit application is finalized by Citizenship & Immigration Canada
(CIC) Case Processing Centre, you risk losing "implied status"
• When you seek re-entry into Canada without a valid work permit, your application will be
cancelled. You will have to re-apply/pay another processing fee.
Renewing work permit
• File application for a renewed work permit with CIC Case Processing Centre within sufficient
timeline (min. 90 days online; min. 120 days by regular mail before current permit expiry).
• If delay in processing/issuing your new work permit is attributable to CIC, you will be presumed as
having "implied status", provided that you do not leave Canada.
• Income Tax & Benefit Return must be filed by postdocs (international & Canadian)
• Taxation occurs at 2 levels: a) federal/Canadian; b) provincial/Quebec
– Out-of-province: File tax return for residency province on Dec 31 of tax year
• Tax deadline: April 30 (if you're late & owe money, interest charged)
• McGill postdocs pay federal tax to Canada Revenue Agency (CRA) (paycheck deductions)
• How to verify if federal taxes are deducted?
– Check "Benefits or Deductions" of pay stub
• Quebec postdocs do not pay provincial income taxes (dbl-check pay stub); If you are paying
Quebec tax on income, you can apply for a TAX EXEMPTION (consult the Management of
Academic Records Unit (email@example.com)). NOTE: Provincial tax exemption status may
change with unionization
Canadian Association of Postdoctoral Scholars (CAPS)
• CAPS-ACSP: committee of postdocs/representatives who meet regularly to discuss issues affecting
• Membership free for all postdocs in Canada; representation is through local postdoc association
• Canadian postdoc survey: